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 How can I stop the ticket system from sending autoreplies to incoming automatic emails? Export knowledge base Export     SubscribeSubscribe      Show article info

Sometimes you do NOT want the ticket system to send an automatic reply to an incoming email

This is most common when receiving automatic emails and out-of-office emails, as this can create a loop between the two autoreplies in the different email systems. When this happens, this can generate a lot of emails quickly- the so called "ping-pong" effect.

 

You can use an email processing rule that checks for certain words in the sender email address or the email subject. The rule action is simply to not send an autoreply, as the system otherwise would have done.

 

 

This is an example that includes some common non-english autoreply texts as well:

 

Knowledge Base Images/Email ticket system/Sample no-autoreply processing rule.PNG

 

 

Alternatively, you can create a specific rule that blocks autoreply from a specific sender. Let the rule be in effect 10-15 minutes to be sure that there are no new autoreplies. Then you can delete the rule. The important thing is to break the "ping-pong" effect.


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